2026 Street Paving Bid Documents

NOTICE TO BIDDERS

Notice is hereby given that sealed proposals shall be received by the City of Martinsburg 
Martinsburg City Hall at 232 N. Queen Street, Martinsburg, West Virginia, on Thursday, September 3, 
2026, at 10:30 o’clock a.m., prevailing time, and at such time and place will be opened and read in 
public for MARTINSBURG HMA PAVING.

Specifications and bidding documents are available at www.cityofmartinsburg.org or the City 
Manager’s Office, City Hall, 232 N. Queen Street, Martinsburg, West Virginia, and may be examined 
and/or obtained during regular business hours.
All complete bid submissions shall be enclosed in a sealed envelope addressed as follows: “CITY 
COUNCIL OF THE CITY OF MARTINSBURG, WEST VIRGINIA, BID PROPOSAL FOR HMA
PAVING.” Said sealed envelopes shall bear the name and address of the bidder on the outside face of 
the envelope.

The City of Martinsburg reserves the right to reject any or all bids and/or waive any informalities 
as may be deemed to be held in the best interest of the City of Martinsburg. Proposals shall not be 
withdrawn and shall remain in effect for a period of sixty (60) days, subsequent to the opening of 
the bids, except that the bids of any consenting bidder may, at the request of the City, be held 
for consideration for a longer period as may be agreed. The City shall award the contract or reject 
all bids within sixty (60) days, unless there has been an agreed extension as set forth in the 
above paragraph. The successful bidder will complete the specific work attached in the bid document 
and additional work as needed through the contract year.

Each bid must be accompanied by a bid bond, or a certified check or a cashier’s check made payable 
to the City of Martinsburg, West Virginia as a guarantee that if the contract be awarded to the 
bidder, that the bidder will enter into a contract and will furnish a performance bond equal to the 
amount of the contract, for the faithful performance of said contract within twenty (20) days of 
the award date. For the bid to be accepted, the bid bond must be included with the current bidding 
forms and shall not be less than 10% of the amount bid. All bid bonds and performance bonds must 
comply with the provisions of WV Code 33-19-1 and 33-12-7 including the requirement regarding 
counter-signature of the bond by a Licensed West Virginia resident agent of the insurer. In the 
event that a cashier’s check or certified check is used, it is necessary that a certificate of 
surety accompany it to guarantee the furnishings of the above required performance bond.

Please note that this contract is not subject to WV prevailing wages or Davis Bacon federal wages.

Women and minority-owned businesses are encouraged to submit proposals.
By order of the City Council of the City of Martinsburg, West Virginia.